Office Autopilot · Industrial distribution
AI for industrial distributors. Every line matched. Every customer answered.
Customer POs arrive with their part numbers, not yours, and quote requests run to hundreds of lines. Office Autopilot matches, prices and enters them. Inside sales handles the exceptions.
- Fixed quote per module
- Built into your ERP
- Your code, your server
The inside sales work that never ends.
Order entry
POs keyed in line by line, translating customer part numbers by hand.
Lines matched to your items through the cross-reference you keep, entered as a draft order.
Quote requests
Long line lists priced one item at a time.
A draft quote with your price breaks and contract prices applied.
Stock and lead times
“Do you have it?” answered after a system lookup and a call to the warehouse.
Answered from your stock and supplier lead times.
Backorders
Customers chased by hand when a backorder date moves.
Updates drafted the moment a date changes.
Supplier invoices
Matched by hand against POs and receipts.
Matched automatically; only the differences reach a person.
One customer PO, start to finish.
What order intake does with a PO that arrives before your inside sales team does.
Where to start
Start with order entry: it's the highest volume and the easiest to measure.
Order intake · activity log
Illustrative example4
Done
1
Needs a person
1
Approved
PO 30871 from maintenance@paperco.example: 23 lines, customer part numbers only.
Done21 of 23 lines matched through your cross-reference.
DoneFlag: 2 lines have no match. Closest items suggested, routed to inside sales.
Needs a personContract prices applied. Draft order created; 3 lines on backorder.
DoneInside sales confirms the 2 substitutes.
ApprovedAcknowledgement sent with ship dates and backorder dates.
Done
Designed for a distributor.
Your cross-reference
Customer part numbers matched through the mapping you keep, with new matches proposed for approval.
Contract pricing
Price breaks and customer contracts applied on every line.
Built for long lists
Hundred-line POs and quote requests are exactly what it's for.
People keep the relationship
Substitutes and exceptions go to your team, with the context attached.
Built into the systems you already run.
Office Autopilot works through the official APIs of the systems you use. No new platform for your team to learn.
Business Central
NetSuite
Epicor
SAP Business One
QuickBooks
Outlook
Microsoft 365
Gmail
SharePoint
Google Drive
Teams
Slack
Connectors to ERPs with an API are scoped in the audit and built on request. Not on the list? Ask on the first call.
How quoting works.
Discovery call
Free
30 minutes with the lead consultant.
Process audit
Quoted
On site or as an in-depth session with your team. The findings are yours either way.
Each module
Fixed quote
Quoted from the audit's findings. You know the number before we build.
After handover
Your choice
Run it yourselves, or keep us on a monthly agreement for monitoring and changes.
Straight answers
- What if a part number isn't in our cross-reference?
- It suggests the closest items and routes the line to a person. Approved matches are added for next time.
- Does it change prices?
- No. It applies your price rules and contracts. Anything outside them goes to a person.
- Does it work with our ERP?
- If your ERP has an API, almost certainly. The connector is scoped in the audit and built on request, so you don't change systems.
- Where does our data live?
- On a server in your name, with your own AI model account. Nothing is used to train models, and you can switch us off without losing anything.
Built for manufacturers.
Bring last week's POs. We'll show you what Autopilot would have entered.